Grants Manager

Full Time — Open until position filled

The Asian Pacific Environmental Network (APEN) is an environmental justice organization with deep roots in California’s Asian immigrant and refugee communities. Since 1993, APEN has built a membership base of Laotian refugees in Richmond and Chinese immigrants in Oakland. Together, we have fought and won campaigns to make our communities healthier and just places where people can thrive. By building an organized movement, we are bringing fundamental changes to economic and social institutions to prioritize public good over profits, and to honor the right of every person to healthy environment and a decent, safe, affordable quality of life and the right to participate in decisions affecting our lives. APEN holds this vision of environmental justice for all people.

The Grants Manager anchors a core piece of APEN’s fund development strategy by managing partnerships and compliance practices with private foundations, family foundations, and all other institutional philanthropic partners. The Grants Manager leads this function through writing and submitting grant proposals and grant reports on deadline; strategic collaboration across staff to strengthen case development and fundraising communications; and grants administration, including updating data on revenue and contacts in Salesforce, maintaining strong project management systems for tracking grant deadlines, and coordinating meetings and stewardship activities with funders.

The position requires sharp writing skills, including experience designing effective communications for foundations and philanthropy, interpersonal skills, and strong organizational skills in order to manage multiple projects at once, while keeping a close eye on the details. The Grants Manager reports to the Development Director.


Grants Administration

  • Works collaboratively with the Development Director, Executive Director, and other key staff to raise grant funding support from local, state, and national foundations and philanthropic partners.
  • Supports the Development Director in developing and implementing strategies to secure grant funding. Manages APEN’s grant portfolio and provides updates on progress.
  • Manages grants administration including a grants calendar and project management systems for all proposals, reporting, and funder acknowledgments; works to meet all deadlines on time and target for proposal submissions and all required grant reporting and financial compliance. Includes the skills to design and update grant budgets and budget to actuals, with competency using Excel and Google spreadsheets.
  • Maintains excellent documentation of fundraising records and tools, working within APEN’s shared Google Drive system.
  • Uses Salesforce to track current and prospective funders, making sure APEN has up-to-date data for reporting and stewardship needs.
  • Collaborates with the finance team to reconcile grant revenue quarterly and annually, and provides support for APEN’s annual audit preparation.

Grant Writing

  • Writes excellent grant proposals, including narratives, applications, and supporting documents. Monitors the progress of submitted proposals.
  • Researches, collects data, and writes each grant proposal and report on time, in collaboration with the Development Director.
  • Is invested in continually strengthening APEN’s case for support in order to inspire foundations, family foundations, mission-aligned corporate partners, and high net worth philanthropists to invest in the organization.
  • Conducts research and manages prospect lists to identify new funding opportunities.
  • Supports APEN to continue evaluating and articulating its impact through qualitative and quantitative measures, and through stories of member and ally leadership.
  • Performs other writing and editing tasks as needed to support the development plan.

Relational and Interpersonal Skills

  • Serves as a positive ambassador and representative of APEN’s mission, through coordination of, and occasional participation in, funder meetings and conversations.
  • Serves as a positive ambassador for APEN in partnership with movement allies and staff.
  • Leads strategic collaboration across APEN staff to strengthen case development and fundraising communications, and to keep the development team actively informed about organizational results and impact.


  • Holds a deep commitment to APEN’s mission and the Principles of Environmental Justice; and shares the commitment of indigenous peoples and the broader environmental justice movement to work toward a Just Transition, defined as shifting from an extractive economy to a regenerative economy that provides well being for all.
  • Proven success as a highly skilled manager and grant writer; demonstrated ability to work efficiently and produce written documents quickly and on deadline.
  • Excellent oral and written communications skills;
  • Ability to work within deadlines, take initiative, manage multiple ongoing tasks, and strategize collaboratively in a team setting;
  • Successful track record of at least 3-5 years in: grant writing, management, reporting, and prospect research;
  • Ability to work within a team-oriented environment; commitment to democratic participation;
  • Experience using and administering eCRMs, especially Salesforce, preferred;
  • Experience in the environmental justice, racial justice, immigrant rights, or housing justice movements a plus.


APEN offers a generous salary package commensurate with experience, and it also offers its staff a generous benefits package that includes, health, dental and vision; vacation and sick time; 401k contributions and an opportunity to qualify for a sabbatical. APEN is a family-friendly employer.


This position was posted in March 2019 and will be open until filled. Applications are due electronically. Incomplete applications will not be accepted.

Please email with subject line “Grants Manager” to The email must include three enclosures:

  1. Resume
  2. Cover letter describing interest in the Grants Manager position and qualifications
  3. Three references, including at least one previous supervisor.

APEN is an equal opportunity employer. Women, people of color, queer, and gender non-conforming people strongly encouraged to apply.